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Free Tencent enterprise mailbox registration tutorial (2022), including domain name resolution/settings/binding WeChat

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Tencent enterprise mailbox registration tutorial
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Most of the foreign trade orders are communicated and negotiated through enterprise mailboxes, which can not only send development letters to contact customers but also promote foreign trade independent station and enterprise image. The following picture is the screenshot of GoDaddy's enterprise mailbox advertisement, enterprise mailbox represents professional. It is not recommended to use Gamil as the main mailbox to communicate with customers.

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Free enterprise mailboxes are recommended to register Tencent enterprise mailboxes, 1- WeChat scan login, convenient andHigh security; 2 - New emails arrive in WeChat alert, timely response; 3 - Support for manual customer service, prompt resolution of problems.

Sam, the god of information, shared a public article aboutArticles on Email Fraud CasesTheft of emails often happens. Mail is stolen from time to time, and Tencent enterprise mailbox does not set password and can only use WeChat to scan and log in without fear of theft.Free enterprise mailbox should only be used as transitional enterprise mailbox at the beginning stage, and it is better to use paid enterprise mailbox if there are conditions..

Note: The arrival rate of development letters of all domestic free enterprise mailboxes is not high, because the national people send too many spam mails causing many domestic ip to be blacked out and the mails are more easily intercepted. If you need to send a lot of development letters, it is recommended to register professional version (paid) Tencent enterprise mailbox (use foreign IP and server to send mails), or.

The advantages of professional (paid) Tencent enterprise mailbox are easy to use, convenient to send and receive letters bound to WeChat, and online manual customer service to solve problems at any time. the advantages of ZOHO mailbox are that the rate of sending and receiving letters is much higher than domestic paid mailboxes, especially the development letters. Because of time difference and language, the customer service of ZOHO mailbox takes longer time to deal with problems.

Sam, the material god of rice class, wrote in his blog that their company enterprise mailbox changed from NetEase to ZOHO because NetEase started to restrict sending development letters to the outside world. Google enterprise mailbox is the best, but it is too expensive, and the cheapest package is $72/year/user, so the tycoons can feel free.

 

Disadvantages of NetEase free enterprise mailbox.

We have been using the paid enterprise mailboxes of Netease for more than 7 years, and they are good in all aspects. However, we don't recommend you to register its free enterprise mailboxes, because they are simplyCan't receiveSome overseas platforms have verification code/activation code emails, and even some website builders have responded that they can't receive emails from some customers. I set the sender email to whitelist, but it doesn't work, and there is no solution when I contact customer service.

There are already many customers who can't receive the verification code of Twitter, Facebook, Linode and so on for free enterprise mailbox, so they can't log in their accounts. It took me a long time to help them solve the login problem, who told me to open NetEase mailbox for them in the first place, and fill the pit by myself.

I specifically asked Netease customer service about the matter of not receiving overseas verification code emails. The reply I got was to upgrade to paid enterprise mailbox (the reply was as good as no reply). By the way, there is no manual customer service for free enterprise mailboxes of NetEase, and you can only submit work orders in the feedback platform. I have submitted several times, and it took me 2-3 days to reply the email.

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I saw an article about Netease enterprise mailbox written by Sam the material god from his blog, to the effect that Netease now has strict control on sending mails, and if you use it to send development letters more than 20 mails, it is likely to be judged as sending spam and blocked. If you have the demand of sending development letters, it is not recommended to use Netease enterprise mailbox or even domestic mailbox, and it is better to use foreign mailbox. It is recommended to use enterprise mailboxes such as Zoho and Google Gsuit.

 

It is not recommended to use the free email provided by the host.
SiteGround, Hostinger and other web hosts will give you free enterprise mailboxes, but it is not recommended to use them. One is because the mailbox quality is generally not good: the arrival rate of sending letters is low and the security is not enough; the other is because the server is bound, once you change the server, you have to follow to change the enterprise mailbox, and then it will be troublesome to move the mail and so on.

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If your domain name has been registered with other brand enterprise mailboxes before and you want to change it to ZOHO enterprise mailbox, just re-register it according to the following steps. When adding MX and other domain name resolution, you need to delete all relevant resolutions of previous mailboxes first, and then add ZOHO ones.

When you open a mailbox account, you can set the mailbox to be the same as the previous mailbox, so that old customers can receive emails smoothly when they send emails. You can also register different mailbox accounts and then add mailbox alias, set the alias to be the same as the previous mailbox, so that you can also receive emails from the previous mailbox.

If you have important emails in your previous mailbox, you can first export the email package in eml format in your mailbox and then import it to your new mailbox. Specific method check belowMail MovingTutorials.

 

Advantages and disadvantages of free Tencent enterprise mailbox

Pros.

  1. High security. Only WeChat scan login (if no additional login password is set), no fear of theft.
  2. SupportDMARC Protocol(anti-spam), with overseas node SMTP addresses.
  3. New emails arriving in WeChat reminders (many cell phones kill background procedures, app new emails arriving without reminders).
  4. WeChat sweep code can be bound to Foxmail and QQ mailbox software, super convenient.
  5. Support manual customer service (contact inside Tencent mailbox public number), compared with NetEase only mailbox customer service.

Disadvantages.

  1. Each account has only 1G capacity (capacity can be released by deleting old mails), while Netease mailbox has 3G and Ali mailbox has 5G.
  2. The maximum number of emails per email account is 500/-HeavenThe speed/frequency of sending letters starts to be limited when the number of letters sent exceeds 200.
  3. The arrival rate of development letters is not as high as that of overseas mailboxes, and it is relatively easy to enter the spam box (common problem of domestic free enterprise mailboxes).
  4. Forced opening/binding of enterprise WeChat and relatively cumbersome mailbox settings.

The official document says that the free version (basic version) of enterprise mailbox can only open 3 mailbox accounts, which actually means that at most 3 accounts can be opened.Business Email(That isShared Mailbox(It means that you can bind multiple people to WeChat and use multiple people at the same time). You can open up to 200 email accounts if you don't verify the enterprise body, which is completely enough.

 

Free Tencent enterprise mailbox registration tutorial.

Follow the steps and pay attention to each step. If you find that the steps are different from the screenshots, check the previous steps for errors. If the registration steps have changed, please leave a message and we will update it in time.

Open Click "Register Now" to sign up for the free (basic) version of enterprise mailbox.

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To "Purchase Professional Edition" click onPasted 16 Open paid enterprise mailbox. Click to viewDifference between basic enterprise mailbox and paid enterprise mailbox of TencentIf it is a public welfare organization, it can apply to upgrade the basic enterprise mailbox to professional version for free.Application Link.

Click "Open Now" ↓.

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Fill out the information according to the chart below and then use WeChat to scan the QR code to bind. No need to audit the company information, if you do not have a registered company, just give a name. Name column requires filling in the full Chinese name on the ID card, need to be consistent with the bank card user name bound by WeChat.

If the display is an English interface, because the first display language of your browser is set to English. English interface does not affect the registration, directly fill in the Chinese on the line, if you mind to change the first language of the browser to Chinese refresh page.

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Click the "Register" button and you will be prompted to register successfully.Do not close the pageWait for a few seconds to jump to the following page, click on the "Official website of the enterprise".

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Enter the URL and click "Next".

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An administrator mailbox will be automatically generated according to the WeChat name scanned from the QR code above, click "Next" if there is no problem. If you want to modify the prefix of the mailbox, click on the 3-dot symbol on the right, and then click "Edit".

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Modify the email prefix and click "Confirm Modification".

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Then click Next.

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Follow the instructions in the figure below to add domain name resolution and click "Finish Configuration, Verify Now".

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If your domain name is registered in foreign countries, or if you are using Cloudflare domain name resolution servers, you can't add domain name resolution automatically. You need to manually add the following 5 domain name resolution to the domain name, and then click "Finish Configuration, Verify Now".

MX: @ mxbiz1.qq.com priority 5
MX: @ mxbiz2.qq.com priority 10
TXT: @ v=spf1 include:spf.mail.qq.com ~all
CNAME mail exmail.qq.com
TXT, _dmarc v=DMARC1; p=none; rua=mailto:mailauth-reports@qq.com 

Add a domain name resolution method:

Set up MX records in GoDadddy domains
NameSilo Domain Name Solution Tutorial
Namecheap domain name resolution tutorial
SiteGround server resolves domain names

 

After the domain name resolution is verified, you will be prompted with the contents of the following figure ↓.

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First, click "Back" in the top left corner to go back to the "Mail" management interface.

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The following figure is the "Mail" management interface ↓, click "Settings", and then click the "Configuration" button next to the DKIM authentication.

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The following picture pops up, add a TXT resolution to the domain name according to the content, click "Configuration completed, verify now". This will enhance the security and deliverability of emails.

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At this point the enterprise mailbox registration/configuration is complete, the mailbox does not have a password. Bind Foxmai or login to the web version of the enterprise mailbox to use the bound WeChat scan code can be without a password. Next you may need to add a new mailbox, or bind WeChat to send and receive emails, see the following tutorial.

Click on Address Book to go to the members/email list.

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Just registered mailbox domain name resolution has not yet come into effect, so the red box in the following figure shows the mailbox suffix is a temporary URL suffix, not the URL we filled in. Wait for 10~20 minutes after the domain name resolution takes effect, the red box in the following picture will become the URL suffix we set, and the mailbox can be used normally at this time.

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Modify administrator mailbox prefix

The default administrator mailbox uses the pinyin of the name as the prefix, it is suggested to change it to a custom prefix for easy use.

Click on "Address Book" and click on the name.

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Click on "Edit"

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Enter the new mailbox prefix and other information and press the blue "Save" button to save.

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Add email account

There are 3 ways to add a new email account, which are WeChat invitation to register, cell phone number invitation to register, and register public email. Note: One WeChat can only bind one mailbox. By

So if the user's wechat has not been bound to the mailbox under the domain before, it is recommended to use wechat invitation to register or cell phone number invitation to register. There is no password for the opened mailbox, login via wechat scanning/binding foxmail or something like that.

If the user's WeChat has already been bound to an email address, it is recommended to register a public email address and then give it to the other party to use. Note: Public mailboxes use password to login/bind to Foxmail, and cannot bind to WeChat, nor can they login/bind to foxmail by scanning code or so on.

 

1- WeChat invitation

Click "Invite by WeChat", the invitation registration QR code will pop up. Send the QR code to colleagues who need to open mailboxes and use WeChat to scan the code to register mailboxes. Note: Please keep the QR code properly, if it is leaked out others can open your enterprise mailboxes at will. If there are new mailboxes registered, administrator WeChat will receive notification.

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WeChat scan the QR code and enter the mailbox registration page, fill in the name and mailbox prefix and click "Join Now" to finish the mailbox registration.

   

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2- Mobile phone number / email invitation to register

Go to the "Address Book" section and click "Add member".

Enter the information (remember to enter your cell phone number), check the box "Send request via SMS/email" and finally tap "Save".

Mobile Email Invitation

The WeChat bound by the filled cell phone number will receive a notification from enterprise WeChat, inviting to open enterprise mail. Click in and you can finish the mailbox activation.

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Invitation Notice

 

3- Open a public mailbox

Business mailbox (formerly known as business mailbox) is the meaning of shared mailbox, you can choose more than one person to use the mailbox at the same time, generally used as a departmental public mailbox can also be used as a personal second mailbox.

Click "Collaboration" > "Mail" > "Mailbox Management" > find the public mailbox section and click "Go". Click "Go".

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Click on "New Public Mailbox".

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Enter the mailbox name and mailbox prefix, and click "Add" to add the objects that can use this mailbox.

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Select the members who can share this mailbox, either just one person or all members of the department.

Select Member

Tap "Save" to complete the mailbox opening.

Save

Clicking on the appropriate public mailbox will allow you to edit it to add members and so on.

Business mailbox opened successfully

Edit Business Email

The way to log in public email on the web is to log in the first email address bound to WeChat, and then tap "switch account" to select public email.

Web Login Business Mailbox

Public mailboxes bound to Foxmail need to set special password for clients first (there is a tutorial below), and then select "Tencent enterprise mailbox" when adding accounts to Foxmail, and players move to configure. Select POP and fill in the corresponding mailbox address.Client-specific password (email password if not set).

POP address enter pop.exmail.qq.com, check SSL, port number enter 995
Enter smtp.exmail.qq.com for SMTP address, check SSL, and enter 465 for port number.

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Free Tencent enterprise mailbox registration tutorial ends here, and the following is the mailbox setting and use tutorial.

 

Enterprise mailbox can't receive overseas mails?

Note: If you are using domestic domain name resolution service, you may not receive foreign emails. Because the MX and TXT resolution of the default line of domestic domain name resolution is not effective outside China, you need to add MX and TXT resolution once more extra, and choose "outside China" for the line.

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To test whether the MX/ TXT resolution of your mailbox is effective in overseas, click 

Red box to enter the domain name without www. Green box to click to select MX, then click "Search".

DNS CHECKER

If the result is shown in red in the figure below X The following is a proof of the overseas parsing exception.

Solution: Add the same additional 2 MX and 2 TXT parses, and select "Out of State" for the line. Do not delete the 2 MX and 2 TXT records added before, but keep them!

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Binding Mail Client

Tencent enterprise mailboxes registered through QR code invitation and cell phone number do not have mailbox password by default. In Foxmail and QQ mailbox, you can directly scan QR code with WeChat to bind or log in mailbox. Some mail clients do not support scanning code function and need to input password to bind, in this case, you need to open special password for mailbox client.

Set client-specific password

Log in your mailbox and click "Settings" > "Mailbox binding" > "Enable secure login" in turn.

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Click "On".

When you turn on secure login, a "Generate new password" button appears.

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The one in the red box is the generated client password, you need to input this password when you bind mail client (input mailbox login password is invalid). If you forget this password later, just regenerate new client password according to the above steps.

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Binding Foxmail and QQ mailbox

Foxmail and QQ mailbox support WeChat scan bound mailbox, no need to set client-specific password.

Foxmail binding steps: Click the Settings button on the top right corner of Foxmail, and click "Account Management".

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Click "New".

 

Select "Tencent Enterprise Mail".

Sweep the code with WeChat bound by mailbox account, and then mobile WeChat click to confirm login to finish Foxmail binding.

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The operation steps of binding enterprise mailboxes to mobile QQ mailbox APP are similar, which are very simple and not much explained here.

 

Bind other mail clients

Outlook and other mail clients on PC or cell phone do not support Wechat scan binding, you need to enter POP information and client-specific password to bind mailboxes.

Select POP, email account fill in the email address, password fill in the client-specific password.

POP address enter pop.exmail.qq.com, check SSL, port number enter 995
Enter smtp.exmail.qq.com for SMTP address, check SSL, and enter 465 for port number.

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If you are using mailboxes abroad, the speed of linking domestic mailbox servers will be slower. It is recommended to fill in the following overseas server information
Enter hwpop.exmail.qq.com for the POP address, check SSL, and enter 995 for the port number.
Enter hwsmtp.exmail.qq.com for SMTP address, check SSL, and enter 465 for port number.

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Mail Moving

If you use other enterprise mailboxes before, you may need to import your previous mails to the new mailbox.
Go to the mailbox you used beforeWeb sideFind the export option (the method is different for each mailbox, specific Baidu), export the mail package in eml format and save it on desktop.
Foxmail import email documents with eml suffix: click the mouse mail in the mailbox you need to import and choose "Import".

Importing eml emails

Select the place where you want to store the imported files (you can select the new folder) and click "OK".

Select import location

Select the eml package you want to import and click "Open" to complete the import.

Select the file to import

 

If the old mails of the previous mailbox are in Foxmail and the new mailbox is also in the same foxmail, you can copy mails from the old mailbox to the new mailbox directly. Method: Go to the inbox or outbox of the old mailbox, Ctrl+A select all emails, right click and choose "Move to" > "Copy to other folder".

Copy old emails

Select the place where you want to copy the old emails, and click "OK" to finish copying.

Select import location

 

Clearing Mailbox Capacity

The free mailbox only has 1G capacity, and it will be used up quickly if you often include attachments in your emails. LoginWeb-based enterprise mailboxThe capacity and used capacity of the mailbox are displayed on the right side of the mailbox home page.

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It is recommended to bind Foxmail and other third-party computer mail management software to log in when mailbox capacity is exhausted.Web versionTencent Enterprise MailboxDeleteOutbox and InboxSome unimportant and large emails inside restore capacity, and the emails and attachments on top of Foxmail will not be deleted. The free version of enterprise mailbox is only recommended as transitional use and upgrade to paid version as soon as possible.

 

WeChat new email alert settings

By default, you can't receive new email reminders for the enterprise mailbox and enterprise WeChat, and you need to bind it in enterprise WeChat management background WeChat plug-in to receive new email reminders. Steps:

1)Open it with your browser firstEnterprise WeChat management background2) Click "My Business" in the upper right corner, then click "WeChat Plugin", pull down to the column of "Invite Follow", and scan the QR code with WeChat to complete the binding. Binding. It is recommended to upload and replace the LOGO in the section above "Invite to register", so that the avatar of the new email alert of WeChat will become the uploaded LOGO and the corporate image will be full.

WeChat plug-in QR code

You will be alerted when a new email arrives at WeChat after binding.

New Email WeChat Alert

If the mailbox creates a folder, you need to create a folder inEnterprise WeChat> "Mail" > "Mail Management" > "Manage Folders" notification to check the corresponding folder

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Up to this pointFree Tencent enterprise mailbox registration tutorialEnd, if you have any questions, please visitTencent Enterprise Mailbox Help Chinese DocumentContact WeChat customer service, or leave a message in the comments below.

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